Privacy Policy

1. Who We Are (Data Controller)

The data controller responsible for your personal information is:

Controller

Dan Stefan MARTIN

Brand / Website

Lines by Martin

Country

Romania

Privacy contact

contact@linesbymartin.com

Data Protection Officer (DPO)

We have not appointed a Data Protection Officer.

2. Scope

This policy applies to personal information collected through this website, including the contact form, newsletter sign-up (if offered), and direct communications related to your request.

3. Personal Information We Collect

We may collect the following categories:

• Contact information: first name, last name, email address.
• Communications content: subject line and message text you send us.
• Preferences: whether you opt in to receive updates/newsletters (if available).
• Policy acknowledgement (if collected): a record that you were shown this notice and/or checked a box (if used in your form).
• Technical / usage data (logs): IP address, timestamps, requested pages/URLs, approximate location derived from IP (country/region), device and browser information (user agent), referrer URL (if provided by your browser), and diagnostic data (error logs).

We do not intend to collect sensitive personal information (such as government IDs, precise geolocation, biometric data, or health information) through this website. Please do not include sensitive information in your message.

4. How We Use Personal Information

• To respond to your inquiries and provide support.
• To manage and maintain communications with you.
• To operate, secure, and improve the website (including monitoring, debugging, and preventing abuse).
• To send updates/newsletters only if you opt in, and to honor unsubscribes.
• To comply with legal obligations and enforce our rights.

5. Legal Bases (EEA / UK / Switzerland)

Where GDPR/UK GDPR applies, we rely on the following legal bases, depending on the context:

• Performance of a contract / pre-contract steps: handling your request and responding to you when you contact us.
• Legitimate interests: operating, securing, and improving the website; preventing fraud and abuse; maintaining reliable services.
• Consent: sending optional updates/newsletters (where offered) and any processing that legally requires consent.
• Legal obligation: where we must keep or disclose information to comply with law.

You can withdraw consent at any time by using an unsubscribe link (if present) or by contacting us at contact@linesbymartin.com.

6. Notice at Collection (Summary)

At or before the point of collection (for example, when you submit a contact form), we collect the categories listed in Section 3 for the purposes listed in Section 4.

We do not sell personal information, and we do not share personal information for cross-context behavioral advertising (targeted advertising) as used in some U.S. state laws.

7. Sharing, Recipients, and Service Providers

We may share personal information with service providers (processors) that help us operate this website and communications, acting on our instructions and subject to contractual obligations. Categories include:

• Hosting & infrastructure providers (servers, storage, networking).
• Email delivery providers (e.g., transactional email and message delivery).
• Security & monitoring providers (logging, abuse prevention, incident detection).

We may also disclose information if required by law or legal process, or when we believe disclosure is necessary to protect rights, safety, and security, investigate fraud, or respond to government requests.

8. International Data Transfers

Your personal information may be processed in countries other than your own (for example, where our service providers operate). Where international transfer rules apply (e.g., EEA/UK), we use appropriate safeguards such as adequacy decisions or contractual safeguards (for example, Standard Contractual Clauses or UK transfer mechanisms) as required.

You may request additional information about applicable safeguards by contacting contact@linesbymartin.com.

9. Data Retention

We retain personal information only as long as necessary for the purposes described in this policy, unless a longer retention period is required or permitted by law.

• Contact requests: Up to 12 months after the last message (unless a longer legal retention applies).
• Newsletter / updates (if you opt in): Until you unsubscribe, plus up to 24 months on a suppression list to respect your opt-out.
• Security and access logs: Typically 30–90 days (longer if needed to investigate abuse/security incidents).
• Backups: Typically 7–30 days (rotating backups).

10. Your Privacy Rights

Depending on your location, you may have rights regarding your personal information, including:

• Access to and a copy of your personal information.
• Correction of inaccurate personal information.
• Deletion of personal information (subject to legal exceptions).
• Restriction of processing in certain circumstances.
• Objection to processing (including objection to processing based on legitimate interests, where applicable).
• Data portability (where applicable).
• Withdrawal of consent (where processing relies on consent).

How to exercise rights: email contact@linesbymartin.com with “Privacy Request” in the subject and describe your request. We may ask for information to verify your identity before processing your request.

Response timeline: where GDPR/UK GDPR applies, we generally respond within one month (and may extend where permitted by law).

Complaints: if you are in the EEA/UK, you may lodge a complaint with your local data protection authority (and in the UK, the Information Commissioner’s Office).

11. U.S. State Privacy Notice (California and Other States)

If you are a resident of certain U.S. states, you may have additional rights such as the right to know/access, delete, correct, and obtain a copy of personal information, and to opt out of certain processing (where applicable).

Sale / sharing / targeted advertising: we do not sell personal information and we do not share personal information for cross-context behavioral advertising (targeted advertising).

Categories collected: identifiers (name, email), communications content (messages), and internet/network activity information (log data such as IP address, device/browser info, timestamps, and requested URLs).

Purposes: providing support/communications, operating and securing the website, preventing fraud/abuse, and complying with legal obligations (see Section 4).

Authorized agents: where required by law, you may use an authorized agent to submit requests on your behalf; we may request verification of the agent’s authority and your identity.

Non-discrimination: we do not discriminate against you for exercising privacy rights.

12. Cookies and Tracking

We do not currently use advertising trackers. We may use strictly necessary cookies or similar technologies that are required for security and basic site functionality.

If we introduce analytics, advertising, or other non-essential cookies, we will update this policy and (where required) provide appropriate choices/controls.

13. Children’s Privacy

This website is not directed to children. We do not knowingly collect personal information from children. If you believe a child has provided personal information, contact us so we can take appropriate action.

14. Security

We use reasonable technical and organizational safeguards designed to protect personal information. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

15. Automated Decision-Making

We do not use personal information for automated decision-making (including profiling) that produces legal or similarly significant effects.

16. Third-Party Links

This website may include links to third-party sites. Their privacy practices are governed by their own policies, and we are not responsible for those practices.

17. Changes to This Policy

We may update this Privacy Policy from time to time. Material updates will be reflected by changing the “Last updated” date and publishing the revised version on this page.

18. Contact Us

For privacy requests or questions, contact us at contact@linesbymartin.com.